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Why Melbourne real estate agents should look to the cloud from a Melbourne bookkeeper

Sunday, April 15, 2018 - by Max Business
As a real estate agent, you’re pretty much expected to be on call 24/7. A meeting here, an auction there, inspections… and if a pipe bursts at a rental property you’re managing, you need to arrange urgent repairs. 

Few professions require as much dedication as a real estate agent. Our hats go off to you! 

But hidden among all the responsibilities that come with being a real estate agent, there’s one that can’t be ignored: business bookkeeping. 

Just like any other profession, bookkeeping is an essential part of your business. As someone who is always on the go, you’ll need bookkeeping solutions that aren’t just powerful, but also just as mobile as you are. 

And this is where cloud bookkeeping comes into the picture.  

If you’re wondering what the buzz is about, Maximum Business Solutions will walk you through it, breaking down the reasons why a real estate agents needs cloud bookkeeping ASAP.

Cloud bookkeeping 101

Everything’s in the cloud now: your emails, photos and file storage… the list goes on! 

We’ve all grown accustomed to not needing to install dedicated software anymore and being able to access our documents from anywhere on any internet-enabled device. 

So why should your bookkeeping be any different? 

Just like your Dropbox or Gmail accounts, looking up to the cloud makes managing your files so much easier. Thanks to cloud bookkeeping services like Xero and MYOB, you can experience the same convenience with your finances too! 

Let’s look at the pros of cloud bookkeeping.

Do more in less time

Time spent balancing your books is time that isn’t being used to close sales or create new listings. Not to mention, bookkeeping can be a tedious task when dealing with a large number of clients and data.

However, with cloud bookkeeping and its automated features, all the boring parts of bookkeeping (data entry, calculations, etc.) are taken care of automatically. 

Say goodbye to late nights figuring out if you have got the right figures or not, and say hello to more time to work on the stuff that matters to your agency!

Real-time reporting and instant access

Agents lead busy lives - the constant overtime and weekend work leave little time to set aside a meeting with your bookie or go back to your office computer to check the numbers.

With cloud bookkeeping however, you gain access to real-time financial updates. You may not always have ample time to check on their business’ financial side - cloud bookkeeping trims down the process to its most efficient. 

All you need to do is login from anywhere using your smartphone for real-time information about the financial status and health of their business. If you’re on the road or only have 5 minutes between appointments, this feature is a godsend. 

To top it all off, you can access this info 24 hours a day, 7 days a week.
Collaborate easily
On a related note, it can often be difficult to find the time to arrange a sit-down with your accountant or bookie. 

Fortunately, you’re not the only person who can access the numbers wherever and whenever you want - so can your team and bookkeeper! 

Before cloud bookkeeping, collaborating and work together on your books was something that often required days of preparation and timetabling. 

Thanks to cloud bookkeeping however, prep time can be reduced to minutes. Whether you’re at the office, at home or on-the-go, your team can access your bookkeeping information in a matter of clicks!

Backed up data

There are few things more devastating to business owners than losing all their important financial records overnight. 

Whether the office computer fritzes out on you, there’s a flood or the office burns down, the loss of important financial records can be devastating. 

Avoid this kind of trouble with cloud bookkeeping! Since it’s hosted remotely, you don’t need to worry about a disaster at the office resulting in a total loss of data. 

With its advanced technology, financial data regardless of importance, size and urgency are automatically backed up in the secured system, ensuring records are never lost.

Making the leap to cloud bookkeeping: what service is best for you?

So you’ve committed to making the leap to the cloud. If you ask us, that’s one of the best decisions you can make when it comes to your business finances. 

Now comes the next step: choosing the most suitable cloud bookkeeping platform! 

While there are many services out there, in our opinion, there are two that stand head and shoulders ahead of the competition:

Choose Xero - Maximum Business Solutions is a Xero Gold Partner


If you are considering cloud bookkeeping, we highly suggest working with Xero!  


Xero is one of the leading cloud bookkeeping software in the world - in fact, it was one of the first, spearheading the shift to cloud-based solutions.

Xero is trusted by various small to medium businesses around the world, including those in the real estate industry.

And it’s not hard to see why: it’s easy-to-use system integrates with your existing CRM systems, as well as all your bank accounts. This automatically records and organises your financial data, eliminating the hassle of plugging in numbers manually.

As a team of bookkeeping experts, we highly recommend the use of Xero as it is safe, secure and allows you to work on any of your bookkeeping tasks anytime and anywhere.

And as a certified Xero partner, we are here to work with you in mastering the system!  


From the basics of Xero to the more complex side of this cloud bookkeeping software, you can trust Maximum Business Solutions to guide you!

Work with MYOB

Another bookkeeping system that we highly recommend to real estate agents is MYOB Essentials. 

If you’ve ever done bookkeeping at any point of your career, chances are you’ve used MYOB at least once. As one of the most popular bookkeeping and accounting packages in Australia, MYOB has a long history serving Aussie businesses big and small. 

So it’s no surprise that MYOB is hopping on the cloud bookkeeping train as well! 

MYOB offers various bookkeeping and accounting services to small and medium businesses in Australia. Its system is designed to help simplify your bookkeeping requirements, ensuring accurate and secure data at all times. 

New to MYOB? As MYOB partners, the team at Maximum Business Solutions can help you implement this system for your business.  



Are you a real estate in Melbourne looking for bookkeeping services?

Give Maximum Business Solutions a call today!

If you are a real estate agent looking for efficient and accessible bookkeeping solutions,  work with Maximum Business Solutions!


Our team of bookkeeping experts can provide a huge range of bookkeeping services to you and your business including


  • Invoicing
  • Expense tracking
  • Payroll

When you’re ready to take the first step towards cloud bookkeeping, give our team of expert bookkeepers a call on (03) 9589 0128.

Got a question? Book a consultation with our team to discuss how cloud bookkeeping can be the solution you are looking for!